STANDING COMMITTEE ORGANIZATIONAL STRUCTURE
Effective December 14, 2013

ADMINISTRATION & FINANCE COMMITTEE

Duties: Maintain Constitution; Maintain By-Laws; Maintain Director's Guide; Journal Editor contract oversight; Annual Budget oversight; Annual audit; Expenditures oversight; Dues Structure oversight; Endowment Fund oversight; Scholarship Program oversight; Financial Advisor oversight; Sarbanes-Oxley Documents oversight


POSITION MEMBERS CALL STATUS EMAIL NOTES
Chair Ken Simpson W8EK Director Scholarship Committee
Vice-Chair vacant Director
Committee Member Larry McCalvy WA9JMO Vice-President
Committee Member John Kludt K4SQC Secretary
Committee Member Mort Cohen WA2ARS Treasurer Scholarship Committee
Committee Member Myron Cherry K4YA Director Scholarship Committee
 
Advisor Roberta Cohen WA2FRW Volunteer
Advisor Tim Donovan W4CLK Member Scholarship Committee (Chair)
 
Ex-officio Ken Oelke VE6AFO President

CHAPTER & MEMBER RELATIONS COMMITTEE

Duties: Chapter Guidelines; Chapter Manual; Convention Manual; New Members oversight; Membership List oversight; Hamfest coordination; QCWA history oversight; Over-the air net coordination; Operating activities initiative - i.e. QSO Party; Service Awards oversight; Member Supplies oversight; Annual Convention oversight; Membership analysis; QCWA joint sponsorship of "Roy Neal Amateur Radio Mentoring Program" oversight


CHAPTER RELATIONS: Create a plan such that all Chapters receive at least one personal visit in a two-year period by at least one Director/Officer. All Members of this committee need to think: "QCWA Be Seen/Be Heard" - by establishing a presence at local area hamfests. Encourage the generation of more Chapters, which will promote more Members. Attempt to personally speak with each Chapter President. Use this contact opportunity to ask for input to the QCWA Journal on a regular basis from Chapters.


MEMBER RELATIONS: Interface with individual Members. Establish a QCWA "Welcome Committee" by either personally calling each new Member or E-mailing them and welcoming them to the QCWA when they join or renew. (Personal phone call is preferred & the General Manager can provide a contact list.) This committee should also contact non-renewals and determine reason for non-renewal. The General Manger provides this committee with a list of non-renewals. When talking with the Members, be it on the phone or E-mail, ask them what we could be doing better as an organization, etc. In this era of declining membership, the necessity of becoming proactive is vital. Report findings & information back to Administration & Finance Committee so 'corrections' can be implemented.


POSITION MEMBERS CALL STATUS EMAIL NOTES
Chair Howard Cunningham WD5DBC Director Web Site Host
Vice-Chair Jeff Beals WA4AW Director Historian
Committee Member Larry McCalvy WA9JMO Vice-President
Committee Member John Kludt K4SQC Secretary
Committee Member John Johnston W3BE Director
Committee Member Sue Simpson N8AJU Director
Committee Member Pete Varounis NL7XM Director
 
Advisor Doug Gordon W6KE Member HF Net Manager
Advisor Vacant Member Activities Manager
Advisor Bob Buss W2OD Member QSO Party Log Checker
 
Ex-officio Ken Oelke VE6AFO President

PUBLICATIONS & PUBLICITY COMMITTEE

Duties: Journal content oversight; Web Page content oversight; Reflector oversight; QCWA Bulletin oversight; Incoming Advertising oversight; Barter Advertising oversight; Blind Member Audio Recording oversight; Provide a QCWA column to WorldRadio; Liaison with ARRL, RAC, RSGB, WIA & other national organizations regarding External Relations matters;


POSITION MEMBERS CALL STATUS EMAIL NOTES
Chair Larry McCalvy WA9JMO Vice-President E-Journal Oversight
Journal Proof Reader
Vice-Chair Myron Cherry K4YA Director
Committee Member John Kludt K4SQC Secretary
Committee Member Jeff Beals WA4AW Director
Committee Member John Johnston W3BE Director
Committee Member Ken Simpson W8EK Director
Committee Member Pete Varounis NL7XM Director Journal Proof Reader
 
Advisor Amber Pelletier K1AMP Contractor Journal Editor
Advisor Bob Roske NØUF Past President Webmaster
Advisor Rue Stuteville Jr W4RUE Member Audio Recording Coordinator
Advisor Jim Perry KJ3P Member Audio Recorder - Visually impaired
Advsor Richard Fisher KI6SN Member World Radio QCWA Columnist
 
Liaison Ron Fish KX1W Member Journal Proof Reader
Liaison Mark Wintersole W5NZ Member Journal Proof Reader
 
Ex-officio Ken Oelke VE6AFO President

2014 ELECTION - TELLER'S COMMITTEE (Not a Standing Committee)

Duties: On or before July 31, 2014, certify in writing the results of the 2014 Election ballot count to the Executive Administrator and the Secretary. The Tellers Committee will then be discharged.


POSITION MEMBERS CALL STATUS EMAIL NOTES
Chair Herb Lacey W3HL Chapter 126
Committee Member Charles Swindell WD4DCM Chapter 126
Committee Member Karl Bowman W4CHX Chapter 126
Committee Member Charles Littlewood K4HF Chapter 126

[Note: By October 1, 2013, the President shall, with the approval of the Board of Directors, appoint two (2) or more tellers to count the election ballots. Tellers shall be appointed from a QCWA Chapter that does not have a candidate.]